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— Shared Inbox Software —

Conquer Your Inbox Together:

Top Shared Inbox Software Options

Explore the top Shared Inbox software solutions, find the perfect fit for your needs


In today’s fast-paced business environment, managing email efficiently can feel like a constant battle. Individual inboxes can quickly become overflowing with messages, hindering team collaboration and potentially causing customer inquiries to slip through the cracks. This is where shared inbox software steps in, offering a revolutionary solution to streamline customer communication and empower your team to conquer their inboxes together.

What is Shared Inbox Software?

Shared inbox software is like a central place where email accounts can work together instead of separately. Several team members can use, handle, and answer emails from one shared inbox. Picture a workspace where your team can work together easily on customer questions, making sure they get quick responses and creating a good experience for the customers.


Benefits of Using Shared Inbox Software for Streamlined Customer Communication

By using shared inbox software, you can get a lot of good things, not just managing one inbox. Here is how these solutions can make it easier to talk to customers:

  • Enhanced Team Collaboration: Break down communication silos and foster seamless collaboration on customer inquiries. Team members can see previous discussions, give out jobs, and make sure everyone understands, which helps solve problems quicker and make customers happier.
  • Improved Inbox Efficiency: Distribute incoming emails amongst your team, preventing individual inboxes from overflowing with messages. This allows for faster response times and ensures no customer inquiries get lost in the shuffle.
  • Streamlined Workflow Management: Automate repetitive tasks like sending follow-up emails or assigning inquiries based on specific criteria. This frees up valuable time for your team to focus on providing exceptional customer service.
  • Increased Transparency and Accountability: Shared inboxes provide a clear view of communication history and task ownership. This fosters transparency within your team and encourages accountability for customer interactions.
  • Improved Customer Experience: Faster response times, efficient communication, and a more personalized experience lead to increased customer satisfaction and brand loyalty.


Top Shared Inbox Software Solutions to Conquer Your Inbox Together

With a vast array of shared inbox software options available, choosing the right one depends on the size and specific needs of your team. Here are some of the leading contenders:


A user-friendly platform with built-in collaboration tools, ideal for teams of all sizes. Offers functionalities for shared inboxes, internal discussions, and collision detection to avoid duplicate responses. Pricing: Plans start at $19 per user per month.

Help Scout:

help scout homepage

A feature-rich solution offering shared inboxes, live chat functionalities, and built-in knowledge base tools. Pricing: Plans start at $25 per user per month.

Gmail Shared Mailboxes:

gmail shared inbox

A free option for teams already using Gmail. However, it offers limited collaboration features compared to more dedicated shared inbox software solutions. Pricing: Free with a Google Workspace account.


hiver homepage

A powerful platform offering shared inboxes, internal discussions, and automation functionalities. Pricing: Plans start at $12 per user per month.


missive homepage

A user-friendly option with built-in shared inboxes, task management, and email scheduling functionalities. Pricing: Plans start at $15 per user per month.

Pros and Cons of Shared Inbox Software


  • Enhanced team collaboration, improved inbox efficiency, and streamlined workflow management
  • Increased transparency and accountability, improved customer experience, and boosted customer satisfaction
  • Frees up valuable time for your team to focus on providing exceptional customer service


  • Cost: Pricing plans can vary depending on the software and features offered.
  • Learning Curve: Depending on the complexity of the software, there may be a learning curve for implementation and onboarding your team.
  • Change Management: Shifting from individual inboxes to a shared environment may require some initial change management within your team.


Choosing the Right Shared Inbox Software for Your Team

Consider these factors when selecting the right shared inbox software solution to streamline customer communication and empower your team:

  • Features: Identify the functionalities most crucial for your team (e.g., shared inboxes, internal discussions, automation tools, integrations with other communication platforms).
  • Ease of Use: Look for a user-friendly platform that your team can easily adopt and utilize effectively.
  • Team Size and Scalability: Will the software be able to grow and adapt to your evolving needs as your team expands?
  • Budget: Compare pricing options and features to find the best value for your investment.


Conquering Your Inbox Together

Shared inbox software offers a powerful solution for streamlining customer communication and empowering your team to work together seamlessly. You can use these platforms to make your email management better, make customers happier, and give your team more time to focus on giving great customer service.

Ericson Da Silva.

Ericson has been Working on with CRM and Marketing Automation since 2013 with clients all over the US, UK, Switzerland, Norway, China and Spain. If you have any questions or you want someone to help you implement your CRM solution, you can book a FREE consultation here.